DUTIES OF THE ELECTED OFFICERS

• The PRESIDENT shall:

  • Preside over all the meetings of the Club and conduct the business of the Club in accordance with the Constitution and Bylaws.

  • Develop a Calendar of Events for the year in conjunction with the Board of Directors.

  • Sign Club checks in the absence or inability of the Treasurer to act.

  • Appoint, in consultation with the Board, the Chairs of the Standing Committees.

  • Be an ex-officio member of all Standing Committees.

  • Appoint, in consultations with the Board, the Chair and length of service for Special and Ad-Hoc committees as needed.

  • Have the authority to send mass emails to Club membership.

  • Send notices of meetings.

• The VICE PRESIDENT shall:

  • Perform the duties of the President in her absence or at her request.

  • Serve as Membership Chair and appoint committees as necessary to perform the duties of this office.

  • Plan and prepare a New Member Orientation meeting each year to introduce new members to all aspects of the Club.

  • Send welcome ladies to new members.

• The SECRETARY shall:

  • Record the minutes of each meeting of the Club.

  • Read recorded minutes as requested.

  • Act as custodian of all records not otherwise specified.

  • Conduct general correspondence.

  • Prepare and submit required reports to the State of Florida.

• The TREASURER shall:

  • Be the custodian of all monies belonging to the Club.

  • Create and manage the annual budget.

  • Maintain a correct account of all receipts and disbursements.

  • Collect membership dues and maintain a current record of paid membership.

  • Present a written financial report at each Board meeting.

  • Present a written financial report when requested by the Board.

  • Prepare and submit the annual filing to the Florida Department of Agriculture – Solicitation of Contributions due by October 3rd.

  • Prepare and submit IRS Form 990-N due each year by November.

DUTIES OF THE STANDING COMMITTEE CHAIRS

Standing Committees are responsible for the everyday activities of the Club. Each standing committee is allowed one vote on the Board of Directors. Votes are submitted by the Chair or their designated representative present at the time.

• The Chair of the MEETINGS AND PROGRAM Committee shall:

  • Prepare, plan, and execute the Spring and Fall Luncheon Meetings.

• The Chair of the INTEREST GROUP Committee shall:

  • Maintain a list of all Interest Groups.

  • Provide Interest Group Leaders with information on new members wishing to join their group, or any information pertinent to Interest Groups.

  • Provide guidance and support to members who want to start a new Interest Group.

  • Communicate scheduled Interest Group activities to the membership.

• The Chair of the WEBSITE /SOCIAL MEDIA Committee shall:

  • Update and maintain the Club Website to ensure all pertinent information is up to date and available to Club members.

  • Encourage Board Members, Committee Chairs, and Interest Group Leaders to post meeting notices, pictures of events, and other pertinent information.

  • Maintain the Club’s Facebook page and YouTube Channel.

• The Chair of the NEWSLETTER Committee shall:

  • Produce the Club newsletter for distribution to the membership.

• The Chair of the SPECIAL EVENTS Committee shall:

  • Prepare, plan, and execute Pop-Up events and other Club wide social gatherings other than the Spring and Fall Luncheons.

• The Chair of the HALL OF FAME Committee shall:

  • Request nominations from the membership, research all nominees and present a final slate of nominees to the Board of Directors for approval.

• The Chair of the SCHOLARSHIP Committee shall:

  • Monitor and maintain the balance of Women’s Club at UCF, Inc. Endowed Scholarship Fund.

  • Recommend the number of recipients at both the undergraduate and graduate level each year.

  • Recommend returning funds to the endowment as appropriate.

• The Chair of the SUNSHINE Committee shall:

  • Create a culture of caring and connection by acknowledging special occasions for Club members.

DUTIES OF THE CLUB ADVISORS

• The PAST PRESIDENT shall:

  • Serve as Chair of the Nominating Committee

  • Serve on the Scholarship Committee

  • Serve in an advisory capacity to the new President.

• The PARLIAMENTARIAN shall:

  • Provide guidance to the President on parliamentary rules and procedures based on Robert’s Rules of Order

• The HISTORIAN shall:

  • Research, teach, and report about past events to contribute to shared understanding of the Club’s past.

• The UCF FOUNDATION LIAISON shall:

  • Foster professional and effective collaboration between the Board of Directors and the UCF Foundation.

  • Is not a voting member of the Board.

• The MEMBERS AT LARGE shall:

  • Provide support to the Board of Directors.

  • Have no specific duties unless assigned by the Board of Directors to meet current needs.

  • Have the same rights and responsibilities as other Board members.

SCHOLARSHIPS

• The Club will award undergraduate and graduate scholarships to full-time, nontraditional UCF students in good academic standing.

• Ideas for fundraising to increase the Club’s Scholarship Fund should be presented to the Board of Directors for approval.

• The President and Board of Directors may request voluntary membership contributions for specific reasons during an emergency.

• All benefits of scholarship fundraisers, activities, and contributions shall be designated for student needs.

GENERAL

• The Club shall follow parliamentary rules and decorum in accordance with Robert’s Rules of Order.

• Each motion presented to the Board for consideration must be seconded. A quorum of 51% of the Board members must be present to vote on a motion.

• The voting sign of the Club shall be the raising of the right hand, unless otherwise designated.

• These Bylaws can be amended at any regular meeting of the Board of Directors by the majority vote of the members present.